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  • ROLL CALL

  • MINUTES

  • CERTIFICATION OF HEARINGS

  • AMENDMENTS TO AGENDA

  • CONSENT AGENDA

  • WARRANTS: 1) GENERAL WARRANTS – MARCH 12, 2024

  • BIDS: 1) APPROVE BID #B2300070, AUTOMATED VEHICLE LOCATION (AVL) SOFTWARE / TELEMATIC SYSTEM – DEPARTMENT OF INFORMATION TECHNOLOGY

  • 2) APPROVE BID #B2400044, EROSION CONTROL AND REVEGETATION SERVICES FOR 2024 – DEPARTMENT OF PUBLIC WORKS

  • 3) APPROVE BID #B2400046, DOWNTOWN GREELEY COMPLEX AND NORTHERN COLORADO REGIONAL FORENSIC LABORATORY FLOORING MAINTENANCE – FACILITIES DEPARTMENT (CONT’D FROM 3/6/2024)

  • 4) PRESENT BID #B2400014, ONE-TON 4X4 EXTENDED CAB PICKUP WITH 8-FOOT UTILITY BOX (QTY 1) – DEPARTMENTS OF FLEET SERVICES AND PUBLIC WORKS

  • 5) PRESENT BID #B2400053, CISCO NETWORK SWITCHES – DEPARTMENT OF INFORMATION TECHNOLOGY

  • NEW BUSINESS: 1) CONSIDER SOLICITATION AND RESPONSE COVER SHEET, VENDOR CONTACT INFORMATION SHEET, AND QUOTE FOR FAMILY RESOURCE CENTER (FRC) PROGRAM GRANT, AND AUTHORIZE CHAIR TO SIGN

  • PLANNING: 1) CONSIDER CONTRACT ID #7850 RELEASE OF COLLATERAL AND ACCEPT REPLACEMENT COLLATERAL FOR SITE SPECIFIC DEVELOPMENT PLAN AND RURAL LAND DIVISION FINAL PLAN, RLDF22-0002 – CMH HOMES, INC.

  • 2) CONSIDER CONTRACT ID #7853 PARTIAL RELEASE OF COLLATERAL, ACCEPT WARRANTY COLLATERAL, AND AUTHORIZE CHAIR TO SIGN FOR USE BY SPECIAL REVIEW PERMIT, USR19- 0063 – LAZY TWO RANCH, LLC, AND DUANE AND LYNN ROSS, C/O CONNELL RESOURCES, INC.

  • CONTACT THE COMMISSIONERS

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Transcript

I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one nation under God, 00:12:50
indivisible, with liberty and justice for all. 00:12:56
Good morning and welcome to today's regularly scheduled World County, World County Board of County Commissioners meeting. Today is 00:13:12
Wednesday, March 13th. It's 9:00 AM Roll call please. 00:13:16
Mike Freeman, Scott James. What are you saying? Speech. 00:13:22
Kevin Ross here. Let the record reflect 5 out of five commissioners are here in present today. Minutes Approval of Minutes, 00:13:28
February 28th, 2024 second. 00:13:33
Motion by Commissioner saying for approval of minutes second by Commissioner James, any further discussion. 00:13:39
And then all those in favor signify by saying aye aye, all opposed. Same sign and minutes are approved 5 to 0. 00:13:45
Certification of Hearings Hearings conducted on February 28th, 2024 Item number One USR 22-0018, Level and Ready Mixed Concrete, 00:13:53
Inc. 00:13:59
Motion by Commissioner saying to certify hearing second by Commissioner about further discussion. 00:14:06
Hearing none, all those in favor signify by saying aye aye, all opposed. Same sign and hearings are certified 5 to 0. I'm in the 00:14:12
city agenda. 00:14:17
Brought to me question of privilege, you have to acknowledge. 00:14:24
I'm just stating for the record, please, I'll get to your point of privilege. Commissioners, please. 00:14:30
Houston, did you receive anything? No, I didn't. All right, Commissioner, say, what's your point of privilege? The point of 00:14:35
privilege is related to reinstate public comment due to the enshrining code. If you're going to change the code, we need to have a 00:14:41
three bleeding process. So public comment to speak about the removal of public comment. 00:14:46
Would you like to speak at all? Thank you, Sir. Commissioner, saying is referring to a section 2-1-20, subparagraph E. 00:14:53
It says on February 25th, 1993, the Board of Tenant Commissioners approved the addition of an area on regular meeting agendas. 00:15:04
For public input that was directed to the clerk, to the board, so that our draft agendas that they were putting together, they 00:15:12
would know that was to be included. 00:15:18
Last, on Monday, the board changed that and then you have the right to do that. 00:15:26
And so as a result it is now different. 00:15:33
It says contact the Commissioner and gives information. 00:15:38
How they can do that? People can do that? 00:15:42
By providing comments in writing to the board. 00:15:46
And no time was the public input designed to be an open forum for the purposes of speaking to others. Rather, it was to be 00:15:50
directing comments to the Board of County Commissioners. 00:15:57
And that being said, I believe what's being. 00:16:05
Stated is that this is some substantive right that is created in the county code. 00:16:10
For people to be here to provide all public comment. 00:16:18
If it was a substantive right that was created by the board of 10 commissioners, it would have to specifically state that it does 00:16:24
not. A provision does not. 00:16:30
Secondly, on every. 00:16:36
County Board of County Commissioners agenda. 00:16:39
You approve amendments to the agenda. 00:16:43
Everything on that agenda is subject to change. 00:16:47
And the only thing that you have to keep on are those noticed land use hearings. Those noticed hearings. 00:16:52
That are typically set. 00:17:01
For items that are after their shareings. 00:17:04
There are some that come into the new business. 00:17:08
But those? 00:17:12
Are not something that these other things can be changed, so it's always subject to change. 00:17:13
It's your agenda and the Board of County Commissioners agenda. 00:17:21
For a business meeting, for you to be able to say this is what we're going to do and this is what we're not going to do. 00:17:26
You know, the thing that is provided again is contact the commissioners. 00:17:33
And it provides the opportunity for people to submit written comments on whatever subject to the Board of County Commissioners, 00:17:38
which you typically include as communications and even have it so that people can see those on our website. 00:17:48
So you provide that opportunity, it's also my understanding that tonight. 00:17:57
At 5:30, you're gonna have a town hall where people can show up and they can provide whatever comments they have. 00:18:02
What I would suggest is that you make that irregular occurrence on a monthly basis at least. 00:18:12
For the purposes of taking comments in that fashion, again, it's after hours when people can attend better. 00:18:18
I think at 5:30 over there after whatever time they in the evening is best for them. 00:18:26
But that would give them the opportunity to do that. 00:18:32
Motion on the floor from Commissioner saying is there a second? 00:19:07
All right, that motion dies due to no second for the amendment proposed to the agenda. Moving on to approval of consent agenda. 00:19:12
Approval Second motion by Commissioner Freeman for approval of consent Agenda second by Commissioner James. Any further 00:19:20
discussion? 00:19:24
None. All those in favor signify by saying aye aye. All opposed. Same sign and approval of consent Agenda passes 5 to 0 once item 00:19:29
number one General Warrants March 12th, 2024. 00:19:35
Move to approve second motion by Commissioner Freeman to approve general warrants on March 12th, 2024 second by Commissioner 00:19:42
James. Further discussion. 00:19:46
None All in favor. Signify by saying aye. Aye all opposed. Same sign and general Lawrence passes 5 to 0 bids. Item number one 00:19:52
Approved. Bid B, 230-0070. Automated Vehicle Location, ABL Software Telematics System Department of Information Technology. Good 00:19:59
morning Toby. Good morning Toby Taylor with purchasing. 00:20:07
Proposals were received and opened on May 24th, 2023 for the Automated Vehicle Location and Telematic Systems, Weld County Project 00:20:15
127911 proposals were received. They range for $21,600 to $61,980 attached as the bid tabulation that was included for the Board's 00:20:22
information. This ABL telematics system will provide public works with winter operation solution as well as preventative 00:20:30
maintenance to the data. 00:20:37
Preventative maintenance data to flee services, fleet services, Public Works and Information Technology Staff reviewed all 00:20:46
proposals and shortlisted 3 vendors with the highest scores through the. 00:20:51
Request for proposal scoring process. A three month pilot was completed to fully evaluate the hardware and system functionality. 00:20:57
Telecommunications US Inc out of Las Vegas, NV scored the highest and best meets the business needs compared to the other 00:21:05
solutions that were proposed. 00:21:10
Their cost of $54,032.05 is for the initial cost of hardware, software license, first year of support and required professional 00:21:17
services. With all of the above information and consideration, IT, Department of Fleet Services and Public Works are recommending 00:21:24
that the Automated Vehicle Location and Telematics System be awarded to Telus Communication US, Inc. 00:21:32
For a total of $54,032.05. All right. Any questions for Toby? 00:21:40
We've approved the 23,070. 00:21:47
Motion by Commissioner James for approval of the B 230-0070. Second by Commissioner for further discussion. 00:21:52
Hearing none all those in favor signify by saying aye aye, all opposed same sign and bid B 230-0070 passes 5 to 0. 00:22:00
Item number two Approved Bid B, 2400044, Erosion Control and Revegetation Services for 2024 Department of Public Works Bids were 00:22:09
reviewed for On call Erosion services and revegetation services. 6 firms participated and all six firms met specifications. 00:22:18
Project solicitation utilized a line item cost and was based on estimated project scopes for calendar year 2024. This methodology 00:22:28
provided an apples to apples comparison of cost to determine low bidders since the projects have not been fully designed or 00:22:36
identified yet. The recommendation is to award to the low bidders that meet with a not to exceed price for calendar year 2024. 00:22:44
Once each project or non planned erosion response is developed, a task order will be issued under this master contract. 00:22:52
Public Works is recommending award of on call erosion and revegetation services to the two lowest bidders for that Environmental 00:23:00
and Tasman Geosciences with contracts totaling and not to exceed a 400,000 for burned Ant and $100,000 for Tasman. 00:23:08
These amounts are within their budgeted on call amounts for erosion and vegetation revegetation services. 00:23:17
Therefore, that is a recommendation of public works. Any questions for Toby move to approve. 00:23:24
Motion by Commissioner Freeman for approval of bid B 2400044, Second by Commissioner about further discussion. 00:23:30
Hearing none, all those in favor signify by saying aye, aye, all opposed. Same sign. 00:23:38
And the B 2400044 passes 5 to 0. Item number three Approved bid B 240-0046 Downtown really Complex in Northern Colorado Regional 00:23:43
Forensic Laboratory, Flooring Maintenance Facilities Department. This item has been continued for March 6th of 2024. 00:23:53
For $125,472 annually, the recommendation is for the one year contract which also can be renewed for additional three annual terms 00:24:38
incrementally. 00:24:44
All right. Any questions for Toby? 00:24:52
Approved biddie 24,046 second. 00:24:54
Motion by Commissioner James for approval of Bid B 240-0046, second by Commissioner saying any further discussion. 00:24:58
Hearing none, all those in favor signify by saying aye, aye, all opposed. Same sign. 00:25:07
And Big B 240-0046 passes 5 to 0 item number four present bid the number 24, Excuse me number B to 400-0141 ton 4x4 extended cap 00:25:12
pickup with eight foot utility box. Quantity 1 Departments of Fleet Services and Public Works. 00:25:21
3 vendors have replied to the solicitation. Fleet Services are reviewing those replies and anticipates bringing a recommendation 00:25:31
before the Board on March 27th, 2024. 00:25:36
Impressions. Thank you. 00:25:42
Item number 5. 00:25:45
Presented B 240-0053, Cisco Network Switches, Department of Information Technology. 00:25:47
3 vendors have replied to the Solicitation Information Technology, are reviewing those replies and anticipates bringing a 00:25:54
recommendation to the Board on March 27th, 2024. 00:25:59
Questions for Toby. 00:26:05
Ted, thank you very much, Toby. 00:26:07
Of a grant award would be in the amount of $242,000. 00:26:43
And we request your approval this morning. 00:26:46
Any questions for Jamie? Hope to approve the resolution. 00:26:49
Motion by Commissioner James for approval of the resolution, second by Commissioner Freeman. Further discussion. 00:26:53
Hearing none, all those in favor signify by saying aye, aye, all opposed. Same sign and the solicitation and response cover sheet. 00:27:00
Resolution passes 5 to 0. Thank you, Jamie. Have a good day. 00:27:06
That concludes new business bringing us to planning. Item number one, consider contract ID number 7850, release of collateral and 00:27:12
accept replacement collateral for site specific development plan and rural land division final plan RL DF22-0002, CMH Homes Inc. 00:27:23
Good morning, Commissioners. Jasmine Trio, Martinez with Planning Services. 00:27:34
Regarding the Improvement agreement, as required by the BOCC resolution for LDF 220002 CMH Homes Incorporated, I submitted a pass 00:27:38
around for your review dated February 13th, 2024 and it was supported by Allah 5 Commissioners. 00:27:46
Planning Services received a letter from U.S. bank stating that the irrevocable letter of credit number SLCM SP1108 FOUR was not 00:27:55
extended for renewal and expired on December 31st, 2023. 00:28:03
We respectfully request the Board approve the release of the expired collateral and accept replacement project collateral in the 00:28:11
amount of $53,760 procured in the form of an irrevocable letter of credit number SLCMSP 12243 issued by U.S. bank. 00:28:20
Excellent. Any questions move to approve second. 00:28:31
Motion by Commissioner Freeman for approval Contract, ID 7850, second by Commissioner. Further discussion. 00:28:35
None. All those in favor signify by saying aye, aye, all opposed. Same sign. 00:28:41
And contract ID 7850 passes 5 to 0. 00:28:46
Item number two, consider contract ID 7853, partial release of collateral except warranty collateral and authorized share to sign 00:28:51
for use by special review permit US R19-0063. 00:28:58
Lazy 2 Ranch, LLC and Dwayne and Lynn Ross Caro Connell Resources, Inc. 00:29:05
Jasmine Trio, Martinez with Planning Services. 00:29:11
Regarding the improvements in Rd. Maintenance agreement for USR 190063, Lazy 2 Ranch, LLC and Dwayne and Lynn Ross care of Cornell 00:29:14
Resources. 00:29:19
I submitted a pass around for your review dated February 13th, 2024 and it was supported by all 5 commissioners. 00:29:25
We respectfully request the Board approve the partial release of project collateral and accept warranty collateral in the amount 00:29:32
of $71,220.22 procured in the form of a bond writer to be attached to the original performance bond number 107519500 issued by 00:29:39
Travelers Casualty and Surety Company of America. 00:29:47
And to be retained for the duration of the two year warranty period. 00:29:55
We are requesting only the reduction of collateral and the terms of the road maintenance agreement. 00:29:59
Will remain in effect for the life of the USR. 00:30:04
Any questions for Jasmine? 00:30:08
Move to approve second motion by Commissioner Buck for approval of contract ID 7853 Second by Commissioner James. Further 00:30:10
discussion. 00:30:14
Hearing none, all those in favor signify by saying aye aye opposed, say and contract ID 7853 passes 5 to 0. This goes ahead and 00:30:20
concludes planning. 00:30:26
Like to read? Just contact the commissioners. Persons who wish to submit written comments on any topic may do so at anytime by 00:30:33
emailing public comment at world.gov or by mailing such comments to the Well County Clerk to the Board PO Box 758-1150 O St. 00:30:39
Greeley Co, 806 Three Two. 00:30:44
For alternate accommodations, please contact clerk to the board at ctv@web.gov or feel free to call us at 970-400-4225 or come to 00:30:50
1150 O Street during the Colorado. We also welcome people to our town hall meeting tonight at 5:30 AM here at the administration 00:30:56
building. And with that it's 918 and we stand adjourned. 00:31:03