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ROLL CALL

MINUTES

CERTIFICATION OF HEARINGS

AMENDMENTS TO AGENDA

CONSENT AGENDA

PRESENTATIONS: 1) GOVERNMENT FINANCE OFFICERS ASSOCIATION (GFOA) TRIPLE CROWN AWARD – DEPARTMENTS OF FINANCE ADMINISTRATION, ACCOUNTING, AND PUBLIC INFORMATION OFFICE

WARRANTS: 1) GENERAL WARRANTS – SEPTEMBER 19, 2023

BIDS: 1) APPROVE BID #B2300077, CORONER CASE MANAGEMENT SOFTWARE SOLUTION – DEPARTMENT OF INFORMATION TECHNOLOGY

2) APPROVE BID #B2300170, DELL STORAGE – DEPARTMENT OF INFORMATION TECHNOLOGY

3) APPROVE BID #B2300171, CISCO ROOM KIT MAINTENANCE FOR VIDEO ARRAIGNMENT – DEPARTMENT OF INFORMATION TECHNOLOGY

4) APPROVE BID #B2300156, JAIL SEWAGE GRINDER PUMP ELECTRICAL AND SITE UPGRADE – FACILITIES DEPARTMENT

5) PRESENT BID #B2300169, FACILITIES BUILDING ADDITION AND REMODEL – FACILITIES DEPARTMENT

NEW BUSINESS: 1) CONSIDER CONTRACT ID #7356 REVISED EXECUTIVE SUMMARY AND CONTRACT APPROVAL FOR MEMORANDUM OF UNDERSTANDING FOR SERVICE DELIVERY AGREEMENTS PURSUANT TO WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA), AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY, AND RESCIND RESOLUTION #2023-2335, DATED AUGUST 9, 2023

2) CONSIDER CONTRACT ID #7368 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN – LOGAN WIDICK AND CHARITY RAY

3) CONSIDER CONTRACT ID #7305 GROUP MASTER APPLICATION AND THIRD-PARRY DATA SHARING AUTHORIZATION FORM FOR 2024 EMPLOYEE BENEFIT PLAN AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY – CONTINENTAL AMERICAN INSURANCE COMPANY, DBA AFLAC

4) CONSIDER DIRECTING CLERK TO THE BOARD TO HAVE PUBLISHED EMERGENCY ORDINANCE NO. 259- A SUPPLEMENTAL APPROPRIATION FOR 2023

PUBLIC COMMENT

And join me for the Pledge of Allegiance. 00:03:48
Alright, I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under 00:03:50
God, indivisible, with liberty and justice for all. 00:03:56
Good morning. It's Wednesday, September 20th calling with the Board, County Commissioners. Roll call please. 00:04:04
Scott James Kevin Ross Laurie Saying Harry Buck Mike Freeman Reflect All five County Commissioners are present and its approval of 00:04:09
minutes of September 6, 2023 Approved Second Moved by Mr. Brock, Second by Commissioner James to approval in favor. Opposed motion 00:04:16
carries certification of hearings. Hearings conducted on September 6th, 2023 number 1LP23-0001 Jim and Kristen Humphrey Chair of 00:04:24
American Cancer Society and #2SR22-0018. 00:04:31
Everyone ready? Mix Concrete, Inc. 00:04:39
Mumbai Commissioner Sam certified second by Commissioner Buck. 00:04:44
All in favor opposed motion carries. 00:04:48
#3 agenda. 00:04:52
No. OK. Approval of the consent agenda moved to approve consent agenda second. 00:04:54
Then move by Commissioner James. Second by Commissioner Ross to approve all in favor. Aye, opposed motion carries presentations. 00:04:58
No. We have one presentation this morning. Government finance. 00:05:03
Officers Association, Triple Crown Rd. Department of Finance, Administration, Accounting and Public Information Office. 00:05:08
I don't have anything, so I guess it's all them. 00:05:17
Good morning, everyone. For help Patella finance, I'm just gonna briefly start off and then let Chris introduce his amazing team 00:05:24
and talk a little bit more about the award. 00:05:30
We received the Jefferies Triple Crown Award, which is for our audit, our budget and our popular annual financial report. 00:05:35
This is the first time the county has ever received this award, so this is. 00:05:45
Pretty amazing. We just started our popular annual financial report, which basically is just a summary of the. 00:05:49
I don't report. Thanks. I also want to include that Sherry who? 00:05:58
Has helped us a lot receive that award. So with that, I'm going to turn it over to Chris, Others, Jen. 00:06:03
I wasn't sure if she was gonna show up, but she is the budget award she has. It's 100%. 00:06:11
Um earned because of her great work. So with that, I'm going to turn it over to Chris. 00:06:19
So he can reduce the team. 00:06:24
Thank you. 00:06:27
Well, First off, I want to thank the board for all the support you guys give us, making sure we have. 00:06:30
Everything we need to complete our work, whether it's software or people or whatever. Appreciate you guys doing that. 00:06:35
Also want to point out that although we are the main accounting office. 00:06:42
Through the county there are satellite business offices and all the departments that also do a great job. 00:06:46
Helping us out, get things done. So to introduce the team, we are a little bit bigger than last time we were here so. 00:06:51
I'll call you guys forward and then you can say hello first. At the end of the day, we'll go about Dave is new to our team, he is. 00:06:58
This year, the county took over the responsibility of the northeast regions. 00:07:06
Homeland Security grants as the physical agent. Dave is the purchaser that came on board to. 00:07:11
Do all that work for us? So that's David. Thank you. Glad to be here. Jesse Chekov, she's an accountant on staff. She's been here 00:07:17
a few years. 00:07:21
Our next is Donna McNamara. She is our accounts payable person. 00:07:25
Handles money coming in, fuel cards, all that fun stuff hiding behind hers. Can Dewey. She's our accounts payable person, She. 00:07:30
Reviews everything that we pay. Takes a look at everything. Make sure everything's good to go before we send out money. 00:07:39
Next to her is Penny Hendricks. Penny is also used to our team this year. 00:07:45
She's brought on board to help out with payroll as we're going through the ERP conversion. 00:07:49
Give Vicki a little bit of stress relief on going through payroll. Next to her is Terry McDaniel. She's another account on staff. 00:07:53
Been here for years. 00:07:56
She handles retirement plans, stuff like that. 00:08:00
Joanna, also another new person, you know, just a growing stuff. Apparently John was new. She's gonna come out. Stuff that helps 00:08:04
us out with all kinds of odds and ends and our office, so. 00:08:09
That's a team. So thank you guys very much. Ohh. And you got Jennifer in the back, she's hiding. Ohh. Jennifer is actually not on 00:08:14
our team, but. 00:08:17
She should be recognized because the paper was mostly her work. She does most of the design and. 00:08:27
Pretty, pretty pictures and everything that goes in there that gets us up. So thank you to her too. So. 00:08:34
Thank you both. Well, congratulations. 00:08:39
Any comments from the commissioners, Commissioner James? 00:08:46
Yes, the world needs numbers, nerds, and there's life after Don Ward. And boy, we continue. 00:08:49
Thank you all. Of course. Done laid an amazing foundation that you continue it forward and even take us to places that we haven't 00:08:55
gone under. Mr. Warden. So thank you for your hard work. As you can well imagine, fiscal responsibility is a high priority for 00:09:00
this board, and I appreciate that. And I will be by this afternoon just to surrender my checkbook and let you guys continue the 00:09:06
good work that you do. Thank you. Thank you. 00:09:11
Well, I just wanted to thank you so much because the devils in the details and you have all had to do to the penny all the time. I 00:09:19
reconcile my checkbook and. 00:09:23
I can take hours on my load, so I just know that I don't get to see a lot of you, but that's because you are so hard at work and I 00:09:28
thank you so much for keeping us in line and and and all that you do for Weld County. Much appreciated. 00:09:35
Ross, the Triple Crown, that's cool. Congratulations. It's it's impressive that this is your first opportunity to achieve that 00:09:44
award. It speaks volumes of the great work that you guys all do. So I want to say thank you. That represents well County and and 00:09:51
our residents extremely well and I'm proud of you. So great job and thank you. 00:09:57
And you're like the unsung heroes of keeping all the gears moving. 00:10:06
The stable base that the county relies upon and do everything else that does so. 00:10:10
Uh, pardon that. I think it's a bad time month, but every single one of you in counting counts. 00:10:15
And you're like Councillor Receivable to me. Outstanding. 00:10:21
So we need a little levity every once while, but we just really appreciate the stability you provide. 00:10:27
The certainty that you provide. 00:10:33
And again, the fact that the bridge doesn't burn down or the books. 00:10:35
Don't. 00:10:40
Our balance. 00:10:42
It's one of those things that we should complement more. And the award that you receive is one of those good ways that you're 00:10:44
recognized for that. And you can pause and take a moment and say thank you so very much for making sure that everything does run 00:10:49
very smoothly. We really appreciate it. 00:10:54
And I just also want to say congratulations, I'm kind of a numbers guy, but after my brain still fight from yesterday. So I 00:11:00
wouldn't be doing that all day everyday. So but yeah, we really appreciate what you guys do. You do a fantastic job. That's part 00:11:06
of the reason why we're in the fiscal response. We're in the fiscal position. We're in rural county and we're all very proud of 00:11:13
that. So thank you once again and we'd love to take a picture if we could. 00:11:19
I'll just get right in here somewhere. 00:11:47
Ohk OK. 00:11:50
Alright everybody, here we go. 00:11:53
Maya say numbers. Numbers. 00:11:56
Thank you so much. Well done. Good to see you too. 00:12:02
How are you? 00:12:05
Chris, thank you. 00:12:11
Now that the warrants. 00:12:21
OK. With that, we'll move on with the first item, number one. Number one, general one, September 8, no 19/20/23 moved to approve. 00:12:26
2nd. 00:12:34
The move by Commissioner Buck, second by Commissioner Ross to approve all in favor Aye motion carries. 00:12:35
Two baby to 300-0077, Corner Case management software solution, Department of Information Technology. Good morning, Commissioner 00:12:42
Ryan Rose, Information Technology. 00:12:48
For this update, we did receive several responses. 00:12:54
Staff has spent time reviewing those and scoring those. I think you have the scoring packet in your in your packet this morning or 00:12:58
the scoring log in your packet this morning. 00:13:02
We also had a work session on August 28th to cover the responses. 00:13:07
Along with the doctor, Burson and his staff. 00:13:11
Based on that evaluation, Vertical Queue Software, LLC. 00:13:15
Out of Morgan Hill, CA. 00:13:19
Was the product of best meet the needs of the coroners office. 00:13:22
Staff recommends award to them for the amount of $96,760. 00:13:26
With an annual maintenance cost of 16,200. 00:13:32
That annual maintenance is included in the first year cost. 00:13:36
And as happy to answer any questions. 00:13:40
Just have some questions. Yes, so I do have a log in here, but it's got numbers but not the Y. So it does make sense from an 00:13:43
annual cost standpoint on two of those. 00:13:47
Can you tell me the difference between Vertical and Occupational Research and Assessment and? 00:13:51
As far as why you scored higher? 00:13:56
Then a little better. 00:14:00
Which one are you referring to, Commissioner Sam? Sorry, page 2, The log that you described for this is for the quarters Office, 00:14:02
correct? Yes. Software solution, OK. 00:14:06
There's two. 00:14:11
There's a little bitter hero and the occupational research OK, yes. 00:14:13
The primary Griffins between those was around the overall functionality, the ability to consume the existing information into the 00:14:17
system from a data migration standpoint. 00:14:23
And I think the single most important thing was the security aspect around the systems. 00:14:28
Very key software scored the highest when it came to security and all the authentication and authorization of the information, as 00:14:34
you can imagine. 00:14:39
Corners office information is extremely sensitive and as the staff waited, waiting sponsees vertical software met those needs 00:14:43
overall. 00:14:48
I know Doctor Burson has worked with you on this, and I think he's excited to get this program in his office, so I move to 00:14:53
approve. 00:14:57
Mr. Bucks, like you, Mr. Ross, to approve. All in favor. Aye. Opposed. Thanks for the explanation. I appreciate that. You're 00:15:02
welcome. 00:15:06
#2 Provide B 23101 Seventy dash Storage, Department of Information Technology. 00:15:10
Thank you, Commissioner Rose, information technology. 00:15:15
Again, this one is a little bit different from what you have in front of you from a scoring or a low bid standpoint, 1 Technology 00:15:18
Corporation and Howard Technology Solutions. You'll see there from a fiscal standpoint appear to be the low bid or low bidders. 00:15:25
Staff has reviewed that and both of them only submitted A quantity of one. It was actually a quantity of two. So if you were going 00:15:33
to take an add in the additional cost of expanding that times 21 Technology Corporation and Howard Technology Solutions would be 00:15:43
higher than the proposed low bid, which in this case is Luan Technology out of Greenwood Village Co for the amount of 344,562. 00:15:54
This is a part of our 2023 capital improvement plan that the board reviewed as a part of our budget. We estimated that would be at 00:16:04
350K. So we are within that budget. 00:16:09
Recommend approval. OK, questions. Move to approval. 00:16:14
Then move by Commissioner Ross. 00:16:18
Second, second, like Mr. Buck to approve, just just a quick comment too. So just just for the record, so the the loan the can't 00:16:20
pronounce it. 00:16:24
The the one that you recommended and the one just below that. That was for units of two. 00:16:29
And the two lowest bidders were just for one, is that correct? That's correct. OK. Just wanted to make sure I didn't. 00:16:34
Would be easier if that was included somehow in the the log. That's why I put it on record verbally so that the board was aware of 00:16:40
that. OK, all in favor, aye. Opposed Motion carries #3 approved B 2300 one 71. Cisco room kit maintenance for video arraignment. 00:16:47
Department of Information Technology. Thank you Commissioner. And there is information technology for this particular bid. 00:16:54
We did receive 2 responses of our incorporated Denver Co was the low bid. 00:17:02
For $28,677.71. 00:17:07
So the part of our operational expenditure budget for 2023. 00:17:11
OK, questions. 00:17:15
Move to approve it. D 2300171 second We'll move like move to Ross. Second by Commissioner Buck to approve. All in favor. Aye. 00:17:17
Opposed. Motion carries. Thank you. Thanks Ryan #4 approved the B23. Hundred 156 jail sewage grinder pump electrical and site 00:17:23
upgrades Facilities department. 00:17:29
Good morning Carolyn guys, you're purchasing As advertised, this bid is for procuring and installing 3 grinder pumps and 00:17:38
associated electrical at the North Jail complex. Top notch Permian is below bitter and meat specifications. Therefore the 00:17:45
facilities department is recommending their award to top notch. 00:17:52
UH Plumbing LLC in the amount of 560,000. 00:18:00
905 dollars. 00:18:04
Take questions. 00:18:07
Second moved by Commissioner Ross, Second by Commissioner James to approve. All in favor. Aye, opposed. 00:18:09
Motion carries. 00:18:15
Number. 00:18:17
5% Bid B 2300 One 69 Facilities Building Addition and Remodel Facilities Department. 00:18:18
Purchasing department received 8 bids. 00:18:25
They have been sent to the facilities department for review. We will be back on October 4th for approval. 00:18:28
OK. Any questions? OK. Thank you. 00:18:35
Business #1 Consider Contract ID 7356 Revised Executive Summary and contract approval for Memorandum of Understanding for Service 00:18:39
Delivery Agreements preserved pursuant to Workforce Innovation and Opportunity Act Authorized Chair of Science Metal 00:18:47
Electronically and Resume Resolution 2023-2335, dated August 9th, 2023. 00:18:54
Good morning, Commissioners Tammy Grant, deputy director of the Department of Human Services. 00:19:02
This was initially reviewed and approved by 5 out of five county commissioners on 829 to come to the agenda. 00:19:06
The purpose is to just reestablish the respective roles and responsibilities for implementation provisions. 00:19:14
That are required under the WHEELA or Workforce Innovation Opportunity Act. 00:19:20
And the division of unemployment insurance. 00:19:25
The request is to authorize the chair to sign and resend the prior resolution as stated. 00:19:28
Any questions? 00:19:35
Move to approve. 00:19:36
2nd And then move like Mr. Box second by Mr. James to approve all in favor. Aye. Opposed motion carries. 00:19:37
#2 consider contract ID. 00:19:45
Arms. 00:19:48
7368 Individual provider contract for purchase of foster care services and foster care home and authorized care. Sign. We'll get 00:19:49
Whittick and Sherry Ray. 00:19:53
This was initially reviewed and approved by 5 out of five commissioners on September 12th, 2023. This is a new certified foster 00:19:58
home located in Eaton Co. 00:20:02
The request is approval for the contract and authorize the chair to sign with the terms of September 20th, 2023 through September 00:20:08
19th of 2024. 00:20:13
OK. Any questions? Don't approve. Second moved by commissioner by Commissioner Buffalo Grove. All in favor. Aye. Opposed Motion 00:20:18
carries. Thank you. Thanks. Danny Considered contract 7305 group master application and 3rd party data sharing authorization form 00:20:27
for 2024 employee data plan. Authorized chair design Electronics, Continental American Insurance Company and Aflac. 00:20:36
Good morning to Mr. Stacy Battery Fry. Human Resources of This item was previously circulated via pass around and approved by all 00:20:45
five county commissioners on July 24th, 2023. Contract number 7305 is for enhancement and updating of our approach policies that 00:20:53
will coordinate with our work day system. Staff recommendation is for approval. Any questions? 00:21:00
Move to approve contract. Add 7305. Second, it's been moved by Commissioner Law. Second by Commissioner Buck to approve. All in 00:21:08
favor opposed motion carries. Thank you. Thanks #4. Consider directing Clerk to the Board to have published Emergency Ordinance 00:21:14
#259, a supplemental appropriation for 2023. 00:21:20
Good morning, commissioners. Jennifer, actually Budget manager, what we are asking you this morning is just the direction to the 00:21:27
clerk to the Board's office to publish the public notice for the first supplemental of the year that will be done on October 4th. 00:21:35
OK. 00:21:43
What are the questions? 00:21:43
Move to approve. Second moved by commissioner game, second by Commissioner Ross to approve. All in favor. Aye. Opposed. Motion to 00:21:46
thank you thank you thank you. Concludes the business. We'll move to public comment. This is an opportunity for everybody in the 00:21:52
audience that wish to come forward and discuss for three minutes board anything that is not on our agenda. Come on up. 00:21:58
Right. Good morning. My name is Steve Teeths. I'm greatly. 00:22:14
And I have some interesting news. I went. First of all, I went to by month. Two months ago I went to visit my sister in 00:22:19
Scottsbluff, NE. 00:22:24
They have a bus system where, uh, it's not real good. I talked to the best manager. 00:22:29
He was sitting up there working on changing it for the better. 00:22:35
I did give him some ideas, someone he said they were working on. 00:22:39
And was that true that I gave? He's always a good idea. 00:22:44
He also gave me some other interesting information. There's this. 00:22:48
The transportation group? It's in Kindle. 00:22:54
Nebraska. 00:22:57
And K CTS is the Ackerman. 00:22:59
And they started the kind of a bus system where each, you know. 00:23:02
And I thought it was very interesting and hope it succeeds. They also too are working at the present time on. 00:23:08
Extending that to as well as. 00:23:16
Route to Scottsbluff, to Cheyenne and that should be hopefully at the end of October. They're hoping. 00:23:19
And also UH, next year possibility. 00:23:25
To have a route from Scottsbluff or Kimball. 00:23:29
When you go in specific, which one yet? Nebraska to Fort Collins Slash Loveland Co. 00:23:33
But the ones that are going now? 00:23:42
And that started this year. 00:23:46
Is there? This one is from Scottsdale to Kimball. Well, that's a few miles and it's $10. 00:23:49
A day or $50.00 a month per person. 00:24:02
With free transfers, I thought that was interesting. 00:24:05
And then they got their express mascots. 00:24:09
Back to Kimball as well. 00:24:11
Just have another route that's from my Kindle descending Sydney. Now under the mileage there they have express route to where to 00:24:14
as well same price. 00:24:21
This one is very interesting. It's called the red line. 00:24:28
Start some Scotts bluff. 00:24:33
That goes all the way to Denver, Co. 00:24:36
It hits the International Airport and also downtown Denver. I thought that was that's $75 per person nowadays that seems cheap for 00:24:40
that long and. 00:24:46
And I thought this was very interesting and hopefully we can get the one going to from Scottsbluff to Cheyenne. 00:24:54
I also have an additional I would like to put in. Uh. 00:25:03
First, I asked. 00:25:08
James, how they turn on that route that the state of Colorado and the state of Wyoming was talking about, you know we've just seen 00:25:11
that at a presentation level. I know they were going to have a market demand study on that. 00:25:17
I'm not sure. I'll have to check. I'm not exactly too sure of the deadline of when they're gonna have that back to us, but I will 00:25:24
check for you, OK? Because that if they did that. 00:25:28
You know, like to sign in on Wednesday 25, it goes to Fort Collins or Honey Five maybe all the way to brighten. That would be 00:25:33
nice. I think two or three had it a regional system, two to connect into and I got some ideas on how to do that too as well. 00:25:41
I I just think that transit. Transportation. 00:25:51
To get around and it seems like now there's a push. 00:25:56
Uh, not just what cities but and also regionals, but state to state and I thought this was very interesting and I think I'll get 00:26:00
you a copy of this and and I don't this is only one I have but I can call them up and have them send me some more and I'll give 00:26:10
you a copy. Also my second second thing is where is the next MPO meeting Sir is in my hometown of LaSalle. 00:26:19
Ohh wow. I try to fly. I'm now walking with it. 00:26:29
Farewell those for that? At the town hall. There at the town hall. OK, bye. Thank you. I have two others, but I'll let it pass. 00:26:35
OK. But anyway, thank you. Thanks, Steve. Alright. Any other public input? 00:26:42
OK. Seeing none, we'll close public input and we will adjourn at 923. Thanks everybody. 00:26:50
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And join me for the Pledge of Allegiance. 00:03:48
Alright, I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under 00:03:50
God, indivisible, with liberty and justice for all. 00:03:56
Good morning. It's Wednesday, September 20th calling with the Board, County Commissioners. Roll call please. 00:04:04
Scott James Kevin Ross Laurie Saying Harry Buck Mike Freeman Reflect All five County Commissioners are present and its approval of 00:04:09
minutes of September 6, 2023 Approved Second Moved by Mr. Brock, Second by Commissioner James to approval in favor. Opposed motion 00:04:16
carries certification of hearings. Hearings conducted on September 6th, 2023 number 1LP23-0001 Jim and Kristen Humphrey Chair of 00:04:24
American Cancer Society and #2SR22-0018. 00:04:31
Everyone ready? Mix Concrete, Inc. 00:04:39
Mumbai Commissioner Sam certified second by Commissioner Buck. 00:04:44
All in favor opposed motion carries. 00:04:48
#3 agenda. 00:04:52
No. OK. Approval of the consent agenda moved to approve consent agenda second. 00:04:54
Then move by Commissioner James. Second by Commissioner Ross to approve all in favor. Aye, opposed motion carries presentations. 00:04:58
No. We have one presentation this morning. Government finance. 00:05:03
Officers Association, Triple Crown Rd. Department of Finance, Administration, Accounting and Public Information Office. 00:05:08
I don't have anything, so I guess it's all them. 00:05:17
Good morning, everyone. For help Patella finance, I'm just gonna briefly start off and then let Chris introduce his amazing team 00:05:24
and talk a little bit more about the award. 00:05:30
We received the Jefferies Triple Crown Award, which is for our audit, our budget and our popular annual financial report. 00:05:35
This is the first time the county has ever received this award, so this is. 00:05:45
Pretty amazing. We just started our popular annual financial report, which basically is just a summary of the. 00:05:49
I don't report. Thanks. I also want to include that Sherry who? 00:05:58
Has helped us a lot receive that award. So with that, I'm going to turn it over to Chris, Others, Jen. 00:06:03
I wasn't sure if she was gonna show up, but she is the budget award she has. It's 100%. 00:06:11
Um earned because of her great work. So with that, I'm going to turn it over to Chris. 00:06:19
So he can reduce the team. 00:06:24
Thank you. 00:06:27
Well, First off, I want to thank the board for all the support you guys give us, making sure we have. 00:06:30
Everything we need to complete our work, whether it's software or people or whatever. Appreciate you guys doing that. 00:06:35
Also want to point out that although we are the main accounting office. 00:06:42
Through the county there are satellite business offices and all the departments that also do a great job. 00:06:46
Helping us out, get things done. So to introduce the team, we are a little bit bigger than last time we were here so. 00:06:51
I'll call you guys forward and then you can say hello first. At the end of the day, we'll go about Dave is new to our team, he is. 00:06:58
This year, the county took over the responsibility of the northeast regions. 00:07:06
Homeland Security grants as the physical agent. Dave is the purchaser that came on board to. 00:07:11
Do all that work for us? So that's David. Thank you. Glad to be here. Jesse Chekov, she's an accountant on staff. She's been here 00:07:17
a few years. 00:07:21
Our next is Donna McNamara. She is our accounts payable person. 00:07:25
Handles money coming in, fuel cards, all that fun stuff hiding behind hers. Can Dewey. She's our accounts payable person, She. 00:07:30
Reviews everything that we pay. Takes a look at everything. Make sure everything's good to go before we send out money. 00:07:39
Next to her is Penny Hendricks. Penny is also used to our team this year. 00:07:45
She's brought on board to help out with payroll as we're going through the ERP conversion. 00:07:49
Give Vicki a little bit of stress relief on going through payroll. Next to her is Terry McDaniel. She's another account on staff. 00:07:53
Been here for years. 00:07:56
She handles retirement plans, stuff like that. 00:08:00
Joanna, also another new person, you know, just a growing stuff. Apparently John was new. She's gonna come out. Stuff that helps 00:08:04
us out with all kinds of odds and ends and our office, so. 00:08:09
That's a team. So thank you guys very much. Ohh. And you got Jennifer in the back, she's hiding. Ohh. Jennifer is actually not on 00:08:14
our team, but. 00:08:17
She should be recognized because the paper was mostly her work. She does most of the design and. 00:08:27
Pretty, pretty pictures and everything that goes in there that gets us up. So thank you to her too. So. 00:08:34
Thank you both. Well, congratulations. 00:08:39
Any comments from the commissioners, Commissioner James? 00:08:46
Yes, the world needs numbers, nerds, and there's life after Don Ward. And boy, we continue. 00:08:49
Thank you all. Of course. Done laid an amazing foundation that you continue it forward and even take us to places that we haven't 00:08:55
gone under. Mr. Warden. So thank you for your hard work. As you can well imagine, fiscal responsibility is a high priority for 00:09:00
this board, and I appreciate that. And I will be by this afternoon just to surrender my checkbook and let you guys continue the 00:09:06
good work that you do. Thank you. Thank you. 00:09:11
Well, I just wanted to thank you so much because the devils in the details and you have all had to do to the penny all the time. I 00:09:19
reconcile my checkbook and. 00:09:23
I can take hours on my load, so I just know that I don't get to see a lot of you, but that's because you are so hard at work and I 00:09:28
thank you so much for keeping us in line and and and all that you do for Weld County. Much appreciated. 00:09:35
Ross, the Triple Crown, that's cool. Congratulations. It's it's impressive that this is your first opportunity to achieve that 00:09:44
award. It speaks volumes of the great work that you guys all do. So I want to say thank you. That represents well County and and 00:09:51
our residents extremely well and I'm proud of you. So great job and thank you. 00:09:57
And you're like the unsung heroes of keeping all the gears moving. 00:10:06
The stable base that the county relies upon and do everything else that does so. 00:10:10
Uh, pardon that. I think it's a bad time month, but every single one of you in counting counts. 00:10:15
And you're like Councillor Receivable to me. Outstanding. 00:10:21
So we need a little levity every once while, but we just really appreciate the stability you provide. 00:10:27
The certainty that you provide. 00:10:33
And again, the fact that the bridge doesn't burn down or the books. 00:10:35
Don't. 00:10:40
Our balance. 00:10:42
It's one of those things that we should complement more. And the award that you receive is one of those good ways that you're 00:10:44
recognized for that. And you can pause and take a moment and say thank you so very much for making sure that everything does run 00:10:49
very smoothly. We really appreciate it. 00:10:54
And I just also want to say congratulations, I'm kind of a numbers guy, but after my brain still fight from yesterday. So I 00:11:00
wouldn't be doing that all day everyday. So but yeah, we really appreciate what you guys do. You do a fantastic job. That's part 00:11:06
of the reason why we're in the fiscal response. We're in the fiscal position. We're in rural county and we're all very proud of 00:11:13
that. So thank you once again and we'd love to take a picture if we could. 00:11:19
I'll just get right in here somewhere. 00:11:47
Ohk OK. 00:11:50
Alright everybody, here we go. 00:11:53
Maya say numbers. Numbers. 00:11:56
Thank you so much. Well done. Good to see you too. 00:12:02
How are you? 00:12:05
Chris, thank you. 00:12:11
Now that the warrants. 00:12:21
OK. With that, we'll move on with the first item, number one. Number one, general one, September 8, no 19/20/23 moved to approve. 00:12:26
2nd. 00:12:34
The move by Commissioner Buck, second by Commissioner Ross to approve all in favor Aye motion carries. 00:12:35
Two baby to 300-0077, Corner Case management software solution, Department of Information Technology. Good morning, Commissioner 00:12:42
Ryan Rose, Information Technology. 00:12:48
For this update, we did receive several responses. 00:12:54
Staff has spent time reviewing those and scoring those. I think you have the scoring packet in your in your packet this morning or 00:12:58
the scoring log in your packet this morning. 00:13:02
We also had a work session on August 28th to cover the responses. 00:13:07
Along with the doctor, Burson and his staff. 00:13:11
Based on that evaluation, Vertical Queue Software, LLC. 00:13:15
Out of Morgan Hill, CA. 00:13:19
Was the product of best meet the needs of the coroners office. 00:13:22
Staff recommends award to them for the amount of $96,760. 00:13:26
With an annual maintenance cost of 16,200. 00:13:32
That annual maintenance is included in the first year cost. 00:13:36
And as happy to answer any questions. 00:13:40
Just have some questions. Yes, so I do have a log in here, but it's got numbers but not the Y. So it does make sense from an 00:13:43
annual cost standpoint on two of those. 00:13:47
Can you tell me the difference between Vertical and Occupational Research and Assessment and? 00:13:51
As far as why you scored higher? 00:13:56
Then a little better. 00:14:00
Which one are you referring to, Commissioner Sam? Sorry, page 2, The log that you described for this is for the quarters Office, 00:14:02
correct? Yes. Software solution, OK. 00:14:06
There's two. 00:14:11
There's a little bitter hero and the occupational research OK, yes. 00:14:13
The primary Griffins between those was around the overall functionality, the ability to consume the existing information into the 00:14:17
system from a data migration standpoint. 00:14:23
And I think the single most important thing was the security aspect around the systems. 00:14:28
Very key software scored the highest when it came to security and all the authentication and authorization of the information, as 00:14:34
you can imagine. 00:14:39
Corners office information is extremely sensitive and as the staff waited, waiting sponsees vertical software met those needs 00:14:43
overall. 00:14:48
I know Doctor Burson has worked with you on this, and I think he's excited to get this program in his office, so I move to 00:14:53
approve. 00:14:57
Mr. Bucks, like you, Mr. Ross, to approve. All in favor. Aye. Opposed. Thanks for the explanation. I appreciate that. You're 00:15:02
welcome. 00:15:06
#2 Provide B 23101 Seventy dash Storage, Department of Information Technology. 00:15:10
Thank you, Commissioner Rose, information technology. 00:15:15
Again, this one is a little bit different from what you have in front of you from a scoring or a low bid standpoint, 1 Technology 00:15:18
Corporation and Howard Technology Solutions. You'll see there from a fiscal standpoint appear to be the low bid or low bidders. 00:15:25
Staff has reviewed that and both of them only submitted A quantity of one. It was actually a quantity of two. So if you were going 00:15:33
to take an add in the additional cost of expanding that times 21 Technology Corporation and Howard Technology Solutions would be 00:15:43
higher than the proposed low bid, which in this case is Luan Technology out of Greenwood Village Co for the amount of 344,562. 00:15:54
This is a part of our 2023 capital improvement plan that the board reviewed as a part of our budget. We estimated that would be at 00:16:04
350K. So we are within that budget. 00:16:09
Recommend approval. OK, questions. Move to approval. 00:16:14
Then move by Commissioner Ross. 00:16:18
Second, second, like Mr. Buck to approve, just just a quick comment too. So just just for the record, so the the loan the can't 00:16:20
pronounce it. 00:16:24
The the one that you recommended and the one just below that. That was for units of two. 00:16:29
And the two lowest bidders were just for one, is that correct? That's correct. OK. Just wanted to make sure I didn't. 00:16:34
Would be easier if that was included somehow in the the log. That's why I put it on record verbally so that the board was aware of 00:16:40
that. OK, all in favor, aye. Opposed Motion carries #3 approved B 2300 one 71. Cisco room kit maintenance for video arraignment. 00:16:47
Department of Information Technology. Thank you Commissioner. And there is information technology for this particular bid. 00:16:54
We did receive 2 responses of our incorporated Denver Co was the low bid. 00:17:02
For $28,677.71. 00:17:07
So the part of our operational expenditure budget for 2023. 00:17:11
OK, questions. 00:17:15
Move to approve it. D 2300171 second We'll move like move to Ross. Second by Commissioner Buck to approve. All in favor. Aye. 00:17:17
Opposed. Motion carries. Thank you. Thanks Ryan #4 approved the B23. Hundred 156 jail sewage grinder pump electrical and site 00:17:23
upgrades Facilities department. 00:17:29
Good morning Carolyn guys, you're purchasing As advertised, this bid is for procuring and installing 3 grinder pumps and 00:17:38
associated electrical at the North Jail complex. Top notch Permian is below bitter and meat specifications. Therefore the 00:17:45
facilities department is recommending their award to top notch. 00:17:52
UH Plumbing LLC in the amount of 560,000. 00:18:00
905 dollars. 00:18:04
Take questions. 00:18:07
Second moved by Commissioner Ross, Second by Commissioner James to approve. All in favor. Aye, opposed. 00:18:09
Motion carries. 00:18:15
Number. 00:18:17
5% Bid B 2300 One 69 Facilities Building Addition and Remodel Facilities Department. 00:18:18
Purchasing department received 8 bids. 00:18:25
They have been sent to the facilities department for review. We will be back on October 4th for approval. 00:18:28
OK. Any questions? OK. Thank you. 00:18:35
Business #1 Consider Contract ID 7356 Revised Executive Summary and contract approval for Memorandum of Understanding for Service 00:18:39
Delivery Agreements preserved pursuant to Workforce Innovation and Opportunity Act Authorized Chair of Science Metal 00:18:47
Electronically and Resume Resolution 2023-2335, dated August 9th, 2023. 00:18:54
Good morning, Commissioners Tammy Grant, deputy director of the Department of Human Services. 00:19:02
This was initially reviewed and approved by 5 out of five county commissioners on 829 to come to the agenda. 00:19:06
The purpose is to just reestablish the respective roles and responsibilities for implementation provisions. 00:19:14
That are required under the WHEELA or Workforce Innovation Opportunity Act. 00:19:20
And the division of unemployment insurance. 00:19:25
The request is to authorize the chair to sign and resend the prior resolution as stated. 00:19:28
Any questions? 00:19:35
Move to approve. 00:19:36
2nd And then move like Mr. Box second by Mr. James to approve all in favor. Aye. Opposed motion carries. 00:19:37
#2 consider contract ID. 00:19:45
Arms. 00:19:48
7368 Individual provider contract for purchase of foster care services and foster care home and authorized care. Sign. We'll get 00:19:49
Whittick and Sherry Ray. 00:19:53
This was initially reviewed and approved by 5 out of five commissioners on September 12th, 2023. This is a new certified foster 00:19:58
home located in Eaton Co. 00:20:02
The request is approval for the contract and authorize the chair to sign with the terms of September 20th, 2023 through September 00:20:08
19th of 2024. 00:20:13
OK. Any questions? Don't approve. Second moved by commissioner by Commissioner Buffalo Grove. All in favor. Aye. Opposed Motion 00:20:18
carries. Thank you. Thanks. Danny Considered contract 7305 group master application and 3rd party data sharing authorization form 00:20:27
for 2024 employee data plan. Authorized chair design Electronics, Continental American Insurance Company and Aflac. 00:20:36
Good morning to Mr. Stacy Battery Fry. Human Resources of This item was previously circulated via pass around and approved by all 00:20:45
five county commissioners on July 24th, 2023. Contract number 7305 is for enhancement and updating of our approach policies that 00:20:53
will coordinate with our work day system. Staff recommendation is for approval. Any questions? 00:21:00
Move to approve contract. Add 7305. Second, it's been moved by Commissioner Law. Second by Commissioner Buck to approve. All in 00:21:08
favor opposed motion carries. Thank you. Thanks #4. Consider directing Clerk to the Board to have published Emergency Ordinance 00:21:14
#259, a supplemental appropriation for 2023. 00:21:20
Good morning, commissioners. Jennifer, actually Budget manager, what we are asking you this morning is just the direction to the 00:21:27
clerk to the Board's office to publish the public notice for the first supplemental of the year that will be done on October 4th. 00:21:35
OK. 00:21:43
What are the questions? 00:21:43
Move to approve. Second moved by commissioner game, second by Commissioner Ross to approve. All in favor. Aye. Opposed. Motion to 00:21:46
thank you thank you thank you. Concludes the business. We'll move to public comment. This is an opportunity for everybody in the 00:21:52
audience that wish to come forward and discuss for three minutes board anything that is not on our agenda. Come on up. 00:21:58
Right. Good morning. My name is Steve Teeths. I'm greatly. 00:22:14
And I have some interesting news. I went. First of all, I went to by month. Two months ago I went to visit my sister in 00:22:19
Scottsbluff, NE. 00:22:24
They have a bus system where, uh, it's not real good. I talked to the best manager. 00:22:29
He was sitting up there working on changing it for the better. 00:22:35
I did give him some ideas, someone he said they were working on. 00:22:39
And was that true that I gave? He's always a good idea. 00:22:44
He also gave me some other interesting information. There's this. 00:22:48
The transportation group? It's in Kindle. 00:22:54
Nebraska. 00:22:57
And K CTS is the Ackerman. 00:22:59
And they started the kind of a bus system where each, you know. 00:23:02
And I thought it was very interesting and hope it succeeds. They also too are working at the present time on. 00:23:08
Extending that to as well as. 00:23:16
Route to Scottsbluff, to Cheyenne and that should be hopefully at the end of October. They're hoping. 00:23:19
And also UH, next year possibility. 00:23:25
To have a route from Scottsbluff or Kimball. 00:23:29
When you go in specific, which one yet? Nebraska to Fort Collins Slash Loveland Co. 00:23:33
But the ones that are going now? 00:23:42
And that started this year. 00:23:46
Is there? This one is from Scottsdale to Kimball. Well, that's a few miles and it's $10. 00:23:49
A day or $50.00 a month per person. 00:24:02
With free transfers, I thought that was interesting. 00:24:05
And then they got their express mascots. 00:24:09
Back to Kimball as well. 00:24:11
Just have another route that's from my Kindle descending Sydney. Now under the mileage there they have express route to where to 00:24:14
as well same price. 00:24:21
This one is very interesting. It's called the red line. 00:24:28
Start some Scotts bluff. 00:24:33
That goes all the way to Denver, Co. 00:24:36
It hits the International Airport and also downtown Denver. I thought that was that's $75 per person nowadays that seems cheap for 00:24:40
that long and. 00:24:46
And I thought this was very interesting and hopefully we can get the one going to from Scottsbluff to Cheyenne. 00:24:54
I also have an additional I would like to put in. Uh. 00:25:03
First, I asked. 00:25:08
James, how they turn on that route that the state of Colorado and the state of Wyoming was talking about, you know we've just seen 00:25:11
that at a presentation level. I know they were going to have a market demand study on that. 00:25:17
I'm not sure. I'll have to check. I'm not exactly too sure of the deadline of when they're gonna have that back to us, but I will 00:25:24
check for you, OK? Because that if they did that. 00:25:28
You know, like to sign in on Wednesday 25, it goes to Fort Collins or Honey Five maybe all the way to brighten. That would be 00:25:33
nice. I think two or three had it a regional system, two to connect into and I got some ideas on how to do that too as well. 00:25:41
I I just think that transit. Transportation. 00:25:51
To get around and it seems like now there's a push. 00:25:56
Uh, not just what cities but and also regionals, but state to state and I thought this was very interesting and I think I'll get 00:26:00
you a copy of this and and I don't this is only one I have but I can call them up and have them send me some more and I'll give 00:26:10
you a copy. Also my second second thing is where is the next MPO meeting Sir is in my hometown of LaSalle. 00:26:19
Ohh wow. I try to fly. I'm now walking with it. 00:26:29
Farewell those for that? At the town hall. There at the town hall. OK, bye. Thank you. I have two others, but I'll let it pass. 00:26:35
OK. But anyway, thank you. Thanks, Steve. Alright. Any other public input? 00:26:42
OK. Seeing none, we'll close public input and we will adjourn at 923. Thanks everybody. 00:26:50
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