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  • ROLL CALL

  • MINUTES

  • AMENDMENTS TO AGENDA

  • CONSENT AGENDA

  • WARRANTS: GENERAL WARRANTS – APRIL 12, 2024

  • BIDS: APPROVE BID #B2300066, IT PRINT MANAGEMENT SOLUTION – DEPARTMENT OF INFORMATION TECHNOLOGY

  • 2) APPROVE BID #B2400062, VMWARE MAINTENANCE PS – DEPARTMENT OF INFORMATION TECHNOLOGY

  • 3) APPROVE BID #B2400064, CONCRETE – DEPARTMENT OF PUBLIC WORKS

  • 4) PRESENT BID #B2400055, CONTINUAL MOTOR VEHICLE RECORD MONITORING SOFTWARE – DEPARTMENT OF HUMAN RESOURCES

  • NEW BUSINESS: CONSIDER CONTRACT ID #7959 LICENSE AGREEMENT FOR USE OF WELD COUNTY PROPERTY FOR VETERINARY VACCINE CLINIC AND AUTHORIZE CHAIR TO SIGN – REZDAWG RESCUE

  • 2) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR PAYMENT OF FEDERAL MINERAL LEASE FUNDS FOR ROAD IMPROVEMENTS PROJECT FUNDING AND AUTHORIZE CHAIR TO SIGN – FEDERAL MINERAL LEASE ACT DISTRICT

  • 3) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR PAYMENT OF FEDERAL MINERAL LEASE FUNDS FOR WATER TESTING PROGRAM FUNDING AND AUTHORIZE CHAIR TO SIGN – FEDERAL MINERAL LEASE ACT DISTRICT

  • 4) CONSIDER EXTENSION OF TEMPORARY CLOSURE OF CR 39 BETWEEN CRS 70 AND 74

  • 5) CONSIDER SETTLEMENT AND RELEASE AGREEMENT, AND AUTHORIZE CHAIR TO SIGN – COLORADO PUBLIC EMPLOYEES’ RETIREMENT ASSOCIATION (PERA)

  • PUBLIC COMMENT

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Transcript

I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one nation under God, 00:02:02
indivisible, with liberty and justice for all. 00:02:08
Good morning and welcome everyone to today's regularly scheduled Board of County Commissioners meeting. Today is Monday, April 00:02:19
15th. Time is 9:00 AM. Roll call please. 00:02:24
Mike Freeman, Scott James here. What are you saying? Hey, back here. Kevin Ross here. Let the record reflect, 5 out of five 00:02:28
commissioners are here today. Minutes approval of Minutes, April 1st, 2024. 00:02:34
Motion by Commissioner Buck for approval, second by Commissioner James. Further discussion. 00:02:42
Hearing none all those in favor signify by saying aye, aye, all opposed same sign and the minutes are passed 5 to 0. A message and 00:02:46
any amendments today, Mr. Chair move to remove the 15 minutes and arbitrary vote from public comment. 00:02:53
Motion on the floor from Commissioner. 00:03:01
All right, that motion dies with no second. Any other amendments to today's agenda? No. 00:03:06
All right. With that I look for a motion to approve the consent agenda, see item number one under consent agenda, miscellaneous 00:03:13
partial vacation and recorded exemption. So anybody that wishes to have this removed from today's. 00:03:19
Agenda pulled from today's consent agenda. 00:03:26
OK, move to approve consent agenda second. All right, I got a motion from Commissioner James for approval of consent agenda. 00:03:30
Second by Commissioner Freeman. Further discussion. 00:03:35
And none. All those in favor signify by saying aye aye. All opposed. Same sign and the consent agenda is approved Warrants item 00:03:40
number one, General warrants April 12th, 2024. 00:03:45
Second motion from Commissioner Buck for approval. General Warren. Second by Commissioner James. Further discussion. 00:03:52
Hearing none, all those in favor signify by saying aye, aye, all opposed. Same sign. 00:03:58
No. So we need a roll call wrote then. 00:04:04
Why ask for a same time? 00:04:06
You need a roll call vote committee. Do we need a roll call vote, roll call vote Houston? 00:04:10
Mike Freeman, yes. Scott James, yes. What are you saying? No. 00:04:15
Hey back Yes Kevin Ross yes let the record reflect warrants passes 4 to one with commissioner saying with a no bids item number 00:04:20
one approved bid B 23,066 IT print management solution Department of information technology. Good morning Toby. Good morning Toby 00:04:26
Taylor with purchasing. 00:04:33
3 proposals were received ranging from $34,896.15 to $107,750. 00:04:40
This software will centralized the print management capabilities and will assess. 00:04:50
With printer status monitoring, issue maintenance, tracking and reporting, device setup and configurations, printer and print 00:04:55
object security, multi location support and detail print analytics. The Department of Information Technology has reviewed the bids 00:05:04
and Navarro out of Denver, Co is the lowest cost solution at $34,896.15 and meets the specifications of functionality. 00:05:14
Therefore, the Department of Information Technology is recommending the award to the Savaro. 00:05:24
All right. Any questions for Toby? 00:05:30
Motion by Commissioner saying to approve the B 23,066 second by Commissioner by further discussion. 00:05:33
Hearing none all those in favor signify by saying aye aye, All opposed same sign and bid B 2300066 approves 520. 00:05:39
Item number two, Approved Bed B 24,062 VMware Maintenance PS Department of Information Technology. 00:05:49
Five bids were received ranging from $40,642.56 to $46,202.88. The attached bid tabulation is in the boards packet the Department 00:05:58
of Information Technology has reviewed. 00:06:06
The responses inside Public Sector Inc out of Chandler, AZ proposes the lowest cost solution at $40,642.56 and meet 00:06:14
specifications. Therefore, the Department of Information Technology is recommending the award to incite Public Sector. 00:06:23
All right. Any questions for Toby? 00:06:33
Motion by commissioner saying for approval of bid be 24,062 second by commissioner but further discussion. 00:06:36
None. All those in favor signify by saying aye aye. All opposed. Same sign and bid B 24,062 passes 5 to 0. 00:06:43
Item number three Approved bid 24,064 concrete Department of Public Works. 00:06:52
The Department of Public Works recommends the award of all concrete products to the sole bidder named Raptor Materials. The price 00:06:58
for exterior, exterior and pumpable Class D is $181.25 per yard for both North and South county. The price for flow fill is 00:07:06
$150.00 per yard for both North and South county. There were no bidders for the Class E concrete. 00:07:14
A total of $236,625 is budgeted for this purchase and the recommendation is to work to Raptor Materials. 00:07:23
Questions for Tommy, Commissioner saying thank you very much. 00:07:32
Is this the only company that bid on these particular the class D and the? 00:07:38
Yes. 00:07:44
This was the sole bidder. 00:07:46
Got it. OK. So we have nobody else stepped up basically. 00:07:48
OK, makes sense. Any further questions move to approve motion by Commissioner Freeman for approval second by Commissioner saying 00:07:51
of bid B 24,064 further discussion. 00:07:57
Hearing none all those in favor signify by saying aye aye, all opposed. Same sign and bid B 24,064 goes passing 5 to 0. Item 00:08:03
Number four Present BID be 24,055. Continual motor vehicle Record monitoring software, Department of Human Resources. 00:08:12
One vendor has replied to this solicitation. The Department of Human Resources is reviewing that reply and anticipates bringing an 00:08:22
approval recommendation to the Board on May 13th, 2024. 00:08:28
Any questions for Tony? 00:08:34
Thank you, Sir. 00:08:37
That concludes bids and brings us to new business. Item number one, consider contract ID. 00:08:40
7959 license agreement for use of Royal County property for veterinary vaccine clinic and authorized chair decide res dog rescue. 00:08:44
Good morning, Chris. Good morning. Good morning, Commissioner. Good morning. 00:08:50
Restaurant Rescue Chris Coulter with facilities. Sorry. 00:08:57
Red Star Rescue is a non profit animal rescue. They have requested the use of the parking lot east of the Well County Food Bank 00:09:01
for a one day vaccine clinic for people who can't afford veterinary care. 00:09:07
For their animals, the clinic would take place on June 22nd, 2024 between the hours of 8:00 AM and noon. 00:09:13
That is all. Any questions for Chris? 00:09:22
Second motion from Commissioner Buck for approval of contract, ID 7959, seconded by Commissioner James. Further discussion. 00:09:26
Hearing none, all those in favor signify by saying aye all opposed. Same sign. 00:09:34
And contract ID 7959 passes 5 to 0. 00:09:40
Item number two, consider intergovernmental agreement for payment of federal mines, excuse me, federal mineral lease funds for Rd. 00:09:45
improvements, project funding and authorized share to sign Federal Mineral Lease Act District. 00:09:51
So. 00:10:01
This is, this is the funds that that come out of the federal lease program. Most of that is obviously up in the Pawnee grasslands 00:10:05
and and what and the way we do that is there's a certain amount of money that goes into the next one which is for the water 00:10:12
testing and then whatever's left, we never know for sure what we're going to collect. But whatever's left of that goes to our our 00:10:18
heart projects And so that's the approval on this. 00:10:24
And we don't have an actual dollar number at this moment, but we will later, later in the year. 00:10:31
Currently the estimate is 1.2 million, but that definitely could change. 00:10:39
So I would do no proof, second motion by Commissioner Freeman for approval of the resolution, second by Commissioner James for 00:10:44
their discussion. 00:10:48
And then all those in favor signify by saying aye aye, all opposed, same sign and that resolution passes 5 to 0. 00:10:53
Item number three, consider intergovernmental agreement for payment of federal mineral lease funds. 00:11:02
For water testing program funding and authorized chair to sign federal Mineral Lease Act District. 00:11:07
So I can take that one too. And so for the first probably like that program started in 2011. 00:11:13
It's been, it was $50,000 a year for a very long time. Then two years ago we upped that amount to $52,000 just because of the 00:11:20
increase in cost. And so that was also approved at our at our federal mineral meeting last Monday or I think it was last Monday, 00:11:25
but anyway, so I would move to approve. 00:11:31
Second, OK, we got a motion from Commissioner Freeman for approval of the resolution. Second by Commissioner James, further 00:11:37
discussion. 00:11:39
None. All those in favor signify by saying aye, aye, all opposed. Same sign. 00:11:44
And that resolution passes 5 to 0. Item number four, consider extension of temporary closure of County Road 39. 00:11:48
Between County Road 70 and 74, you're back, Amy. Good morning. Good morning, commissioners. Amy Muchi Public Works, presenting on 00:11:57
behalf of Goodell Construction, is asking for your consideration to extend the closure of County Road 39. 00:12:04
Originally it was scheduled to open on 4/19. They are asking for you to consider continuing their closure through April 26th. The 00:12:13
reason for this is. 00:12:19
Some of the weather related events that happened. 00:12:26
Complicated their construction and they had to redo some of their. 00:12:31
Some of those areas in order to get it ready for paving, they are currently paving today and it is going well. 00:12:36
They have continued to have message boards in place throughout and they will continue to have those throughout the closure. 00:12:42
Any questions for Amy on this? 00:12:49
I have one fully update the message board. So everybody knows, yes, as soon as I we have an approval let them know right after 00:12:52
this meeting any further questions. 00:12:56
Move to approve the resolution. Second motion by Commissioner James for approval of the extension of the temporary closure. County 00:13:01
Road 39 between County Road 70 and 74 Second by Commissioner Further discussion. 00:13:07
Green and all in favor signify by saying aye aye all opposed same sign and that I impasses 5 to 0. 00:13:13
Thank you, Amy. Consider settlement release agreement and authorized chair to sign Colorado Public Employees Retirement 00:13:20
Association. 00:13:24
This is the settlement agreement for the purposes. 00:13:28
Return of the overpayment of para. Contributions. 00:13:32
By the county and also by those employees who are still active. 00:13:39
Right. Retirees as of today, we figure that there are about 21 of them now they're 21. 00:13:46
They're both their benefits and the amounts that they have been, they contributed. None of that will change, will be status quo. 00:13:55
So going forward for the active members, they will receive a refund. 00:14:04
Of their overpayment, and there is a refund of the overpayment that comes back to the county. 00:14:11
So that's what this is about. It enables it to happen. There will be a settlement agreement with each of the retirees. 00:14:18
So that they can get the same thing. 00:14:27
Anybody have any questions for Bruce? 00:14:31
I have one comment I'd make. I just want to applaud Cheryl and Jill for your tireless efforts on this. Bruce, yours as well, but 00:14:36
working hard on behalf of our employees to try and resolve the situation to the best possible outcome and as as soon as you guys 00:14:41
got this, so thank you guys for. 00:14:47
Your efforts in that. With that, I'd entertain a motion motion by Commissioner Buck for approval, second by Commissioner James, 00:14:53
further discussion. 00:14:59
Hearing none, all those in favor signify by saying aye aye, all opposed. Same sign and that resolution passes 5 to 0. 00:15:05
That concludes new business and brings us to public comment. If there's anybody in the public that wishes to come forth and bring 00:15:13
any public comment, we ask that you do. So come forward to the podium, state your name, your address and keep your comments to 3 00:15:17
minutes. 00:15:21
Is there anybody that wishes to come forward? 00:15:26
See now, if by chance you can't make it here today, you can always e-mail us at ctv@weld.gov or you can send it by the old snail 00:15:29
mail fashion at County clerk to the board PO Box 758 at 11:50 O Street Greek Colorado 80632. Time is 913. We stand adjourned. 00:15:35
Thank you everybody. Have a great day. 00:15:42